Operations and Administration

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• Governance
• Finance
• Administration
• Human Resources
• Communications

The Operations and Administration Department is responsible for supporting the work of our elected Leadership (yəw̓en̓ si:ʔem̓ [Chief and Council]), as well as government staff in the following areas: Administration, Finance, Human Resources, Communications and IT.

Our objectives, as described in the 2021 Comprehensive Community Plan, are to:

1. Ensure transparency and accountability.
2. Build governance capacity to support self-governance.
3. Actively build relationships with external governments and organizations.
4. Support positive relationships within the community.
5. Establish clear and regular communications with the community.

 

Governance

The Nation Manager and Director of Operations (DoO) is the primary link between yəw̓en̓ si:ʔem̓ and all Government staff conduct and achievement. Specific responsibilities include:

• Implementing the Nation’s Comprehensive Community Plan and Strategic Plan, within the approved budget, and within other limits defined by yəw̓en̓ si:ʔem̓.
• Establishing and overseeing the government management team.
• Ensuring the development of, and regularly updating of, administrative policies and procedures that are consistent with yəw̓en̓ si:ʔem̓ governance policies and ensure operational and administrative efficiency and effectiveness.
• Ensuring timely quarterly Administrative reporting that includes updates for all departments and consolidated financial reporting (budget, YTD, and variance) with the DoO’s analysis and recommendations.

For more information, contact:

Chief Administrative Officer (CAO) 
Email: CAO@kwikwetlem.com
Tel: 604-540-0680

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Finance

Finance collaborates and supports all departments to ensure that proper accounting practices are followed in the daily management of our activities and that we follow the policies of the First Nations Financial Transparency Act (FNTA).

The FNTA requires that First Nations make their audited consolidated financial statements and a Schedule of Remuneration and Expenses of Chief and Council available to kʷikʷəƛ̓əm m̀əlstéyəxw (members) as well as publish them on our website for a period of ten years.

The kʷikʷəƛ̓əm First Nation provides an audited financial statement based on the fiscal year reporting structure (April 1 - March 31) and reports to kʷikʷəƛ̓əm m̀əlstéyəxw on its financial activities during our Annual General Meeting held in April and Information Session in the fall.

View our Audited Financial Statement - March 31, 2024

Schedule of Remuneration and Expenses - Elected Officials - March 31, 2024

View PREVIOUS YEARS OF KFN'S Audited Financial STATEMENTS

For more information, contact:

Karen Nagra, MBA, CPA, CMA, CAFM.
Chief Financial Officer (CFO) 
Email: karen.nagra@kwikwetlem.com
Office: 604-540-0680 ext. 116
Cell: 604-379-5193

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Administration

IRA Administrator and Your Status Card

Wanita Heiberg-Reid is our IRA (Indian Registration Administrator) and is here to help kʷikʷəƛ̓əm m̀əlstéyəxw (community members) keep their SCIS (Secure Certificate of Indian Status or Status Card) up to date. Your status card is a very important government document. It helps to ensure that you are eligible to receive government benefits, rights, programs, and services offered by the federal and provincial or territorial governments.

Free Photo App for Applying or Renewing Your SCIS Card

Did you know that instead of buying passport style photos, registered members can download the SCIS Photo app and use it to submit their photo with their application?

This photo app is available for free from Google Play or the App Store. To install the app, please follow the easy instructions. Have your registration number and your email address ready and be sure your Guarantor is present.

Wanita can also take your photo for you in office. Please contact her to book an appointment.

Replacing a Lost, Stolen, Damaged, or Destroyed SCIS Status Card

Please contact The Indigenous Services Public Enquiries Call Centre at 1-800-567-9604 right away. The call agent will:

1. Cancel the lost, stolen, damaged or destroyed card.
2. Issue, on request, a Temporary Confirmation of Registration Document.

The replacement process is the same as when first applying for a secure status card. Fill out the same application form and check "Replacement (lost, stolen, damaged SCIS)" under "Reason for application".

Updating Your Personal Information

Contact our IRA to obtain forms to update Personal Information, such as:

• Recording a legal change of name.
• Recording a marriage or divorce.
• Recording a death.
• Recording a birth.
• Amending residency/province/state/country.
  

For more information, contact:

Wanita Heiberg-Reid, Administrative Assistant and IRA Administrator
Email: wanita@kwikwetlem.com
Tel: 604-540-9680 ext. 122
Cell: 604-754-9440

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Human Resources

Human Resources collaborates and supports all departments through program development to ensure the Nation can:

• Recruit and retain skilled employees to help achieve our Nation’s business objectives while displaying behaviours aligned with our Vision and Values.
• Provide employment opportunities for kʷikʷəƛ̓əm m̀əlstéyəxw (community members) within the business or government administration.
• Offer training and professional development to support staff growth and career advancement with the Nation.
• Provide structure and support for workplace accountability.
• Conduct performance management to track achievement of job goals and behaviour expectations.
• Maintain fair, effective HR policies and procedures to minimize risk to the Nation.
• Ensure policies and practices for a safe work environment are in place, and support employee wellness.

For more information, contact:

Tanja Maric
Human Resources Manager
Email: tanja.maric@kwikwetlem.com

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Communications

Communications collaborates with, and supports, yəw̓en̓ si:ʔem̓, and government departments, to improve communications with m̀əlstéyəxw (members), staff, the general public and government, industry and community stakeholders. Specific responsibilities include:

• Preparing and implementing communications plans that support our goals and activities as outlined in our Comprehensive Community Plan and Strategic Plan.
• Liaising with external partners, such as BC Housing, on implementing communications protocols related to səmiq̓wəʔelə/Riverview.
• Managing the writing, design and production of communications materials such as flyers, videos, brochures, newsletters and Annual Reports.
• Coordinating media relations with yəw̓en̓ si:ʔem̓ and writing and distributing press releases.
• Assisting in planning and implementing events held by the Nation and other partners.
• Providing advice and assistance in implementing strategies and tools such as surveys and voting through OneFeather, to support community engagement with kʷikʷəƛ̓əm m̀əlstéyəxw.
• Managing the Nation’s social media platforms (Facebook, Twitter, Instagram and YouTube) and website.
  

For more information, contact:

For more information contact:
Email: communications@kwikwetlem.com

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